Administrative Assistant (Field Secretary)
Location : Wildomar, CA (Fully On-Site)
Schedule : Monday–Friday, 8:00 AM – 5:00 PM PST
Pay : $25–$28 per hour
Employment Type : Full-Time
About the Role
We are seeking an experienced Administrative Assistant to provide full-time, on-site support to two State Managers and a team of 24 field representatives. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and enjoys creating efficient processes.
Responsibilities
• Manage calendars and schedule appointments
• Pull, edit, and prepare reports for leadership review
• Create marketing materials and assist with promotional initiatives
• Coordinate onboarding for new hires
• Maintain accurate records and ensure timely completion of administrative tasks
• Serve as a point of contact for internal and external communications
Qualifications
• Minimum 2 years of experience supporting field teams or similar administrative roles
• Proficiency in Microsoft Excel (VLOOKUPs, reporting, creating tables)
• Fluent in English; bilingual in Spanish is a plus
• Strong organizational skills and attention to detail
• Ability to work with urgency and adapt to a fast-paced environment
• Creative problem-solving skills and professional communication
Soft Skills for Success
• Detail-oriented and highly organized
• Ability to prioritize and manage multiple tasks
• Professional demeanor and strong interpersonal skills
Compensation & Benefits
• $25–$28 per hour
• Benefits eligibility after one full month cycle
Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
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