Job Description

Are you an experienced Coordinator, IT Vendor & Contract with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Coordinator, IT Vendor & Contract to work at their company in Columbia, SC.

Primary Responsibilities/Accountabilities:

• Manage key vendor and contract-related activities
• Request and track vendor registrations
• Assist IT Payables with required documentation
• Support renewal activities for critical IT vendor contracts
• Review and analyze reports for senior leadership
• Collaborate with:
• Chief Negotiator
• IS Negotiation Team
• Key vendors
• Maintain and update IT vendor databases to ensure accurate workflows
• Support department and vendor-related projects

Responsible for providing assistance in the acquisition, negotiation, and renewal functions related to IT vendor contracts. Register vendors for IT contracts and manage databases for IT vendor contracts.

• 35% Assists in the acquisition, negotiation, and renewal functions related to IT vendor contracts. Reviews, analyzes, and creates hierarchy for IT vendor agreements. Maintains and updates various IT vendor databases in support of area workflow and department projects.
• 35% Performs quality reviews of databases to ensure agreements are entered correctly. Works with staff to correct and advise of proper protocols.
• 10% Trains and assists new employees with processes and procedures of the databases. Creates work instructions, procedures, and standards for databases.
• 10% Requests vendor registrations from new and established vendors and assists IT Payables with finalizing the required documentation.
• 10% Creates, reviews, maintains, and completes various reports for management.

Qualifications:

• Excellent organizational skills and quality research skills. Excellent verbal and written communication skills. Demonstrated skills to work with and assist others. Ability to acquire in-depth knowledge of department functions, procedures, and workflow. Analytical or critical thinking skills. Good judgment skills. Ability to handle confidential or sensitive information with discretion. Ability to work in a team environment and prioritize work effectively. Ability to assist in the preparation, documentation, and presentation of management recommendations.
• Required Software and Other Tools: Microsoft Office.
• Required Education: Bachelor's Degree
• Degree Equivalency:
• 4 years of job-related work experience, or
• Associate's degree plus 2 years of job-related work experience
• Required Work Experience: 4 years of project coordination or related work experience
• Fast-paced, multi-platformed environment which may require action and response 24X7 to support the technical business needs of the customer.
• Vendor Management experience
• Experience communicating with executive-level management
• ServiceNow experience

Preferred:

• 4 years of project coordination or other related work experience including 2 years of paralegal, legal assistant, or contracts experience.
• Preferred Software and Other Tools: Smart Cloud Control Desktop
• Fast-paced department supporting a wide range of customers across client and multiple lines of business
• High-volume workload with tight deadlines
• Peak periods include:
• End of quarters
• End-of-year renewal cycles
• Occasional overtime may be required to meet critical deliverables
• Collaborative, close-knit team culture
• Inclusive and respectful work environment that values diversity
• Strong partnerships with teams across the AIMS organization

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