Job Description

We are working with a leading private equity firm to hire a professional, resourceful Executive Assistant to support a senior investment team. This is a high-visibility role that requires strong organizational skills, excellent judgment, and the ability to operate effectively in a fast-paced, deal-driven environment. The ideal candidate is dependable, proactive, and takes pride in delivering exceptional work.

Key Responsibilities

Executive & Team Support

• Provide administrative support to senior investment professionals
• Manage complex calendars and scheduling across multiple time zones
• Coordinate internal and external meetings with investors, advisors, and portfolio companies
• Prepare meeting materials, presentations, and briefing documents
• Handle expense reports, approvals, and internal documentation

Deal & Pipeline Coordination

• Support tracking of investment activity and meeting follow-ups
• Maintain accuracy of documents and deal files
• Assist with CRM/database updates related to contacts, meetings, and deal notes
• Help prepare materials for due diligence, investment committees, and portfolio reviews

Logistics & Communication

• Arrange detailed domestic and international travel
• Serve as a professional point of contact for internal and external stakeholders
• Draft and manage internal communications and team coordination
• Support occasional team events, offsites, and investor meetings

Qualifications

• 3+ years of experience as an Executive Assistant, preferably in private equity, venture capital, investment banking, or financial services
• Bachelor’s degree preferred
• Strong time management and organizational skills with the ability to manage shifting priorities
• Confident communicator with strong writing and interpersonal skills
• High attention to detail, reliability, and a strong sense of ownership
• Ability to handle confidential information with discretion
• Proficient in Microsoft Office Suite; experience with CRM systems (Salesforce, DealCloud, Affinity) a plus

Compensation & Benefits

• Base salary: $80,000 – $125,000, depending on experience
• Discretionary bonus
• Comprehensive medical, dental, and vision benefits
• Professional development and growth opportunities
• Collaborative culture within a respected investment firm

Job Tags

Similar Jobs