Company Description
Join a 45+ year old progressive locally owned company and never look back! Tandem Construction specializes in Construction Management. One hundred percent (100%) of our work program is negotiated construction management services and eighty percent (80%) of our construction management services are for repeat clientele in the private and public sector.
Tandem delivers high-quality construction management services across a wide range of sectors, including Commercial, Education, Sports & Recreation, Government, Hospitality, and Sustainable (LEED) projects. With a strong regional presence in Manatee, Sarasota, and Charlotte Counties, Tandem has built a reputation for successfully managing complex public and private projects and consistently delivering them on time, within budget, and to the highest standards of quality.
At Tandem, we are committed not only to excellence in construction, but also to the growth and advancement of our employees. We foster a collaborative, detail-oriented, and professional work environment that encourages accountability, continuous improvement, and pride in our work.
Role Description
The Pre-Construction Administrator supports the preconstruction and estimating teams by managing documentation, bid communications, and subcontractor coordination throughout all pre-construction bid phases. This role ensures accuracy, compliance, and timely distribution of bid-related information while serving as a key point of contact for subcontractors and the internal project team.
Responsibilities
• Document control & management for all pre-construction bid phases, including sealed bid projects
• Create and submit legal notices per project contract requirements
• Create and maintain Plan and Specification Logs for all pre-construction bid phases
• Create Report Cover and Tabs for Estimate Report to Owner
• Communicate with Subcontractors regarding bid statuses and RFI's
• Process incoming bids for all pre-construction bid phases
• Publish bid results to Subcontractors once executed contracts are returned
• Process all Subcontractor Prequalification Applications
• Periodically send PM's and APM's list of newly added Subcontractors
• Send PM's & Accounting Staff annual Archives List
• Setup project in Pipeline Suite bid management system, including bid list and ITB
• Release ITB's and Project Notifications via Pipeline
• Distribute incoming RFI's from Subs sent via Pipeline (email to project team)
• Follow up communications via Pipeline or email to project bidders through bidding timeframes
• Upload drawings and specs to Procore as needed
• Download closed Procore RFI's to server and upload to internal systems, notifying subcontractors
Preferred Qualifications:
• Communicates and responds openly and in a timely way
• Good time management skills
• Well-organized and detail-oriented
• Ability to handle multiple tasks and prioritize tasks in a fast-paced environment
• Ability to work independently and with a team
• Deals effectively with change and uncertainty
• Proactive with planning and assignments
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